Office 2013 keyboard
shortcuts
This section provides a
comprehensive list of keyboard shortcuts available in all Office 2013 programs,
including Access.
Work with menus
Action
|
Keyboard shortcut
|
Display
the shortcut menu.
|
Shortcut key (lower right
of most keyboards) or Shift+F10
|
Display
the access keys.
|
Alt
or F10
|
Display
the program icon menu (on the program title bar).
|
Alt+Spacebar
|
With
the menu or submenu visible, select the next or previous command.
|
Down
Arrow or Up Arrow
|
Select the menu to the left
or right; or, when a submenu is visible, to switch between the main menu and
the submenu.
|
Left
Arrow or Right Arrow
|
Select
the first or last command on the menu or submenu.
|
Home
or End
|
Close
the visible menu and submenu at the same time.
|
Alt
|
Close the visible menu; or,
with a submenu visible, close the submenu only.
|
Esc
|
Use Open and Save As in the
Backstage view
Action
|
Keyboard shortcut
|
Display the Open page of
the Backstage view.
|
Ctrl+O
|
Display the Save As page of
the Backstage view.
|
Ctrl+S
|
Save new version of a file
that has a file name and location.
|
Ctrl+S
|
Return to the file from the
Backstage view.
|
Esc
|
Use the Open and Save As
dialog boxes
Action
|
Keyboard shortcut
|
View the Open dialog box.
|
Ctrl+F12
|
View the Save As dialog
box.
|
F12
|
Open the selected folder or
file.
|
Enter
|
Open the folder one level
above the selected folder.
|
Backspace
|
Delete the selected folder
or file.
|
Delete
|
Display a shortcut menu for
a selected item such as a folder or file.
|
Shift+F10
|
Move forward through
options.
|
Tab
|
Move back through options.
|
Shift+Tab
|
Display and use windows
Action
|
Keyboard shortcut
|
Switch
to the next window.
|
Alt+Tab
|
Switch
to the previous window.
|
Alt+Shift+Tab
|
Close
the active window.
|
Ctrl+W
or Ctrl+F4
|
Move
to a pane from another pane in the program window (clockwise). You might need
to press F6 more than once.
Note: If pressing F6
doesn’t display the pane you want, try pressing Alt to place focus on the
ribbon and then pressing Ctrl+Tab to move to the pane.
|
F6
|
When
multiple windows are open, switch to the next window.
|
Ctrl+F6
|
Switch
to the previous window.
|
Ctrl+Shift+F6
|
Turn on Resize mode for the
active window when it is not maximized.
Resize the window in Resize
mode.
Apply
the new size.
|
Ctrl+F8
Arrow keys
Enter
|
Minimize a window to an
icon (works for only some Microsoft Office programs).
|
Ctrl+F9
|
Maximize
or restore a selected window.
|
Ctrl+F10
|
Copy
a picture of the screen to the Clipboard.
|
Print
Screen
|
Copy
a picture of the selected window to the Clipboard.
|
Alt+Print
Screen
|
Navigate on the ribbon
1 Press
the Alt key to display KeyTips over
each feature that is available in the current view.
2 Press
the letter shown in the KeyTip over the feature that you want to use. Depending
on which letter you press, you might be shown additional KeyTips. For example,
if the External Data tab is active
and you press C, the Create tab is displayed, along with
KeyTips for the groups on that tab.
3 Continue
pressing letters until you press the letter of the command or control that you
want to use. In some cases, you must first press the letter of the group that
contains the command.
TIP To cancel the action that you are taking and hide
the KeyTips, press Alt.
Move around in text or
cells
Action
|
Keyboard shortcut
|
Move
one character to the left.
|
Left
Arrow
|
Move
one character to the right.
|
Right
Arrow
|
Move
one line up.
|
Up
Arrow
|
Move
one line down.
|
Down
Arrow
|
Move
one word to the left.
|
Ctrl+Left
Arrow
|
Move
one word to the right.
|
Ctrl+Right
Arrow
|
Move
to the end of a line.
|
End
|
Move
to the beginning of a line.
|
Home
|
Move
up one paragraph.
|
Ctrl+Up
Arrow
|
Move
down one paragraph.
|
Ctrl+Down
Arrow
|
Move
to the end of a text box.
|
Ctrl+End
|
Move
to the beginning of a text box.
|
Ctrl+Home
|
Work with text
Action
|
Keyboard shortcut
|
Copy
the selection to the Clipboard.
|
Ctrl+C
|
Cut
the selection and copy it to the Clipboard.
|
Ctrl+X
|
Paste
the contents of the Clipboard at the cursor.
|
Ctrl+V
|
Delete
the selection or the character to the left of the cursor.
|
Backspace
|
Delete
the selection or the character to the right of the cursor.
|
Delete
|
Delete
all characters to the right of the cursor.
|
Ctrl+Delete
|
Undo
typing.
|
Ctrl+Z
or Alt+Backspace
|
Check
spelling.
|
F7
|
Move around in and work in
tables
Action
|
Keyboard shortcut
|
Move
to the next cell.
|
Tab
|
Move
to the preceding cell.
|
Shift+Tab
|
Move
to the next row.
|
Down
Arrow
|
Move
to the preceding row.
|
Up
Arrow
|
Insert
a tab in a cell.
|
Ctrl+Tab
|
Start
a new paragraph.
|
Enter
|
Add a
new row at the bottom of the table.
|
Tab at the end of the last row
|
Work with panes
Action
|
Keyboard shortcut
|
Move
to a pane from another pane in the program window.
(You might need to press F6
more than once.)
Note: If pressing F6
doesn’t display the pane you want, try pressing Alt to place focus on the
menu bar and then pressing Ctrl+Tab to move to the pane.
|
F6
|
When a menu or toolbar is
active, move to a pane. (You might need to press Ctrl+Tab more than once.)
|
Ctrl+Tab
|
When a pane is active,
select the next or previous option in
the pane.
|
Tab
or Shift+Tab
|
Action
|
Keyboard shortcut
|
Display
the full set of commands on the pane menu.
|
Ctrl+Down
Arrow
|
Move
among choices on a selected submenu; move among certain options in a group of
options in a dialog box.
|
Down
Arrow or Up Arrow
|
Open
the selected menu, or perform the action assigned to the selected button.
|
Spacebar
or Enter
|
Open
a shortcut menu; open a drop-down menu for the selected gallery item.
|
Shift+F10
|
When a menu or submenu is
visible, select the first or last command on the menu or submenu.
|
Home
or End
|
Scroll
up or down in the selected gallery list.
|
Page
Up or Page Down
|
Move
to the top or bottom of the selected gallery list.
|
Ctrl+Home
or Ctrl+End
|
Work with wizards
Action
|
Keyboard shortcut
|
Toggle
the focus forward between controls in the wizard.
|
Tab
|
Move
to the next page of the wizard.
|
Alt+N
|
Move
to the previous page of the wizard.
|
Alt+B
|
Complete
the wizard.
|
Alt+F
|
Work with dialog boxes
Action
|
Keyboard shortcut
|
Move
to the next option or option group.
|
Tab
|
Move
to the previous option or option group.
|
Shift+Tab
|
Switch
to the next tab in a dialog box.
|
Ctrl+Tab
|
Switch
to the previous tab in a dialog box.
|
Ctrl+Shift+Tab
|
Move between options in an
open drop-down list, or between options in a group of options.
|
Arrow
keys
|
Perform the action assigned
to the selected button; select or clear the selected check box.
|
Spacebar
|
Open
the list if it is closed and move to that option in the list.
|
First letter of an option
in a list
|
Select
an option; select or clear a check box.
|
Alt+
the underlined letter in an option
|
Action
|
Keyboard shortcut
|
Open
a selected drop-down list.
|
Alt+Down
Arrow
|
Close a selected drop-down
list; cancel a command and close a dialog box.
|
Esc
|
Perform
the action assigned to a default button in a dialog box.
|
Enter
|
Close
a dialog box. If no dialog box is open, exits program.
|
Alt+F4
|
Use edit boxes within
dialog boxes
TIP An edit box is a blank in which you enter or paste
an entry.
Action
|
Keyboard shortcut
|
Move
to the beginning of the entry.
|
Home
|
Move
to the end of the entry.
|
End
|
Move
one character to the left or right.
|
Left
Arrow or Right Arrow
|
Move
one word to the left.
|
Ctrl+Left
Arrow
|
Move
one word to the right.
|
Ctrl+Right
Arrow
|
Select
or cancel selection one character to the left.
|
Shift+Left
Arrow
|
Select
or cancel selection one character to the right.
|
Shift+Right
Arrow
|
Select
or cancel selection one word to the left.
|
Ctrl+Shift+Left
Arrow
|
Select
or cancel selection one word to the right.
|
Ctrl+Shift+Right
Arrow
|
Select
from the cursor to the beginning of the entry.
|
Shift+Home
|
Select
from the cursor to the end of the entry.
|
Shift+End
|
Use the Help window
Action
|
Keyboard shortcut
|
|||
Open
the Help window.
|
F1
|
|||
Close
the Help window
|
Alt+F4
|
|||
Switch
between the Help window and the active program.
(Cycles
through all open programs.)
|
Alt+Tab
|
|||
Go
back to <program name> Home.
|
Alt+Home
|
|||
Select
the next item in the Help window.
|
Tab
|
|||
Select
the previous item in the Help window.
|
Shift+Tab
|
|||
Perform
the action for the selected item.
|
Enter
|
|||
Action
|
Keyboard shortcut
|
|||
In the Browse <program
name> Help section of the Help window, select the next or previous item,
respectively.
|
Tab
or Shift+Tab
|
|||
In the Browse <program
name> Help section of the Help window, expand or collapse the selected
item, respectively.
|
Enter
|
|||
Select the next hidden text
or hyperlink, including Show All or Hide All at the top of a topic.
|
Tab
|
|||
Select
the previous hidden text or hyperlink.
|
Shift+Tab
|
|||
Perform the action for the
selected Show All, Hide All, hidden text, or hyperlink.
|
Enter
|
|||
Move
back to the previous Help topic (Back button).
|
Alt+Left
Arrow or
Backspace
|
|||
Move
forward to the next Help topic (Forward button).
|
Alt+Right
Arrow
|
|||
Scroll small amounts up or
down, respectively, within the currently displayed Help topic.
|
Up
Arrow or Down Arrow
|
|||
Scroll larger amounts up or
down, respectively, within the currently displayed Help topic.
|
Page
Up or Page Down
|
|||
Stop
the last action (Stop button).
|
Esc
|
|||
Refresh
the window (Refresh button).
|
F5
|
|||
Print the current Help
topic.
Note: If the cursor is not
in the current Help topic, press F6,
and then press Ctrl+P.
|
Ctrl+P
|
|||
Change
the connection state.
|
F6,
and then press Enter to open the list of choices
|
|||
Switch among areas in the
Help window; for example, switch between the toolbar and the Search list.
|
F6
|
|||
In a Table of Contents in
tree view, select the next or previous item, respectively.
|
Up
Arrow or Down Arrow
|
|||
In a Table of Contents in
tree view, expand or collapse the Left
Arrow or Right Arrow selected item, respectively.
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